{"id":2432,"date":"2025-03-01T11:08:34","date_gmt":"2025-03-01T11:08:34","guid":{"rendered":"https:\/\/www.mgnevents.co.uk\/?p=2432"},"modified":"2025-10-28T12:58:38","modified_gmt":"2025-10-28T12:58:38","slug":"corporate-summer-party-planning-guide-for-200-guests","status":"publish","type":"post","link":"https:\/\/www.mgnevents.co.uk\/insights\/corporate-summer-party-planning-guide-for-200-guests\/","title":null,"content":null,"excerpt":{"rendered":"<p>Welcome to our expert guide to corporate summer party planning for events with more than 200 guests. 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But putting the right plans in place to ensure your event is a resounding success is no simple task.\r\n\r\nWhether you\u2019re a seasoned event planner or this is your first foray into organising a big work party, our corporate summer party guide has been carefully put together to help you create an experience your guests will remember. From setting the wheels in motion for a fun festival to managing a refined garden party, we\u2019ve got you covered.","_sections_0_section_content_0_text":"field_67df2ba54f342","sections_0_section_content_1_image":null,"_sections_0_section_content_1_image":null,"sections_0_section_content_2_heading":null,"_sections_0_section_content_2_heading":null,"sections_0_section_content_2_text":null,"_sections_0_section_content_2_text":null,"sections_0_section_content":["text","text","single_image","text","text","resource_card"],"_sections_0_section_content":"field_67df2ade4f340","sections_0_section_content_4_heading":"Defining your goals","_sections_0_section_content_4_heading":"field_67df2c524f356","sections_0_section_content_4_text":"To run an event that hits its mark, you need to figure out what your business wants to achieve.\r\n\r\nNaturally, you want your guests to have a great time. But a corporate summer party can achieve all kinds of other objectives too. These could be to promote team-building, celebrate milestone achievements, launch a new product, reward performance and hard work, or give employee morale a lift.\r\n\r\nWhatever objectives fit your business, make sure you have them firmly established in your early plans.\r\n\r\nOnce your objectives are clearly set, you can define your goals and key performance indicators so that you can easily measure the success of your event. 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Will a party that lasts long into the night suit them, or would a daytime affair be more practical?\r\n\r\nIt\u2019s also wise to survey your key stakeholders and gain an idea of when they\u2019re free. Checking in with them early on means that you don\u2019t waste precious time researching and reserving your favourite suppliers and venue only to find out that they can\u2019t attend.\r\n\r\nWhen looking through your calendar, you should also try to avoid the following, which can lead to a low take-up:\r\n<ul>\r\n \t<li>School holidays<\/li>\r\n \t<li>National holidays<\/li>\r\n \t<li>Religious holidays<\/li>\r\n \t<li>Major sporting events<\/li>\r\n \t<li>Peak times for your business<\/li>\r\n \t<li>Planned road closures (or public transport strikes!)<\/li>\r\n \t<li>Board meetings<\/li>\r\n<\/ul>","_sections_1_section_content_0_text":"field_67df2ba54f342","sections_1_section_content_1_heading":"Choose your date wisely","_sections_1_section_content_1_heading":"field_67df2c524f356","sections_1_section_content_1_text":"Depending on the type of corporate summer party you want to host, you\u2019ll probably find that some days will be more appealing than others.\r\n\r\nAs professional event planners, we find that Tuesdays, Wednesdays and Thursdays are often ideal. This is because they don\u2019t interfere with guests\u2019 weekend plans, which could increase refusals or last-minute drop-outs.\r\n\r\nOn the other hand, if your guests would like to end a weekend with a creative and exciting corporate event, you may find some very budget-friendly deals on a Monday.\r\n\r\nYou should also consider potential travel arrangements for key guests. For example, if a director has a packed diary and needs to be at a meeting at the opposite end of the country the day after your event, that date may be a no-go. Having a snoop at people\u2019s agendas or meeting plans for the coming months is a smart idea.\r\n\r\nSet-up times should be factored in too, because your venue and suppliers will need time to make your chosen location party-ready. This may mean you need a set-up day before the party begins. Alternatively, you could consider holding your corporate summer party later in the day to allow for set up to be carried out in the morning.","_sections_1_section_content_1_text":"field_67df2ba54f342","sections_1_section_content_2_image_1":null,"_sections_1_section_content_2_image_1":null,"sections_1_section_content_2_image_2":null,"_sections_1_section_content_2_image_2":null,"sections_1_section_content":["text","text"],"_sections_1_section_content":"field_67df2ade4f340","numerate_section_titles":"0","_numerate_section_titles":"field_67df2aed4f341","sections_2_section_content_0_heading":"","_sections_2_section_content_0_heading":"field_67df2c524f356","sections_2_section_content_0_text":"Finding the right corporate summer party venue is a key decision, and it could influence your later plans for themes and food.\r\n\r\nYou may even find that this decision is better made before you pick the perfect date. This is because you may pin down the ideal time to host your corporate summer party, only to find that a fantastic venue is fully booked.\r\n\r\nIt\u2019s up to you which you do first. If getting buy-in from your leadership and key stakeholders is your top priority, then it may be best to choose the date and then grab the venue.","_sections_2_section_content_0_text":"field_67df2ba54f342","sections_2_section_content_2_heading":"Venue essentials","_sections_2_section_content_2_heading":"field_67df2c524f356","sections_2_section_content_2_text":"When you\u2019re ready to find the dream home for your corporate summer party, you need to weigh up some key facts and figures. It\u2019s all too easy to view a venue and fall in love with a space, but it needs to work for you and your goals.\r\n\r\nFirstly, you need to weigh up its total capacity, its available facilities and any outdoor space. Can it comfortably and safely fit all of your expected attendees? Is there space outside to extend the party area? If the venue is too small, you could find that guests feel squashed and claustrophobic. On the other hand, a venue that\u2019s too large can feel empty, poorly attended and lacking in atmosphere.\r\n\r\nThe layout of your corporate summer party venue should be considered too.\r\n\r\nFor instance:\r\n<ul>\r\n \t<li>Staging areas<\/li>\r\n \t<li>Food and drink areas<\/li>\r\n \t<li>Spaces for quieter mingling<\/li>\r\n \t<li>Breakout rooms<\/li>\r\n \t<li>Meeting spaces<\/li>\r\n \t<li>Storage spaces for equipment<\/li>\r\n \t<li>Catering facilities and kitchens<\/li>\r\n \t<li>Changing or set-up rooms for entertainers<\/li>\r\n<\/ul>\r\nThe venue\u2019s facilities also need to be weighed up. Depending on the type of summer party you\u2019re thinking of throwing, you may need an on-site kitchen, TVs and screens, excellent internet speeds or fabulous acoustics.\r\n\r\nAccessibility should never be overlooked either. 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